Our Process

From Discovery Call to
Booked Meetings.

Six steps. Full transparency. Complete control. We handle the infrastructure, the copy, and the sending — you take the meetings.

Book a Discovery Call
How it works — Connect mailboxes, protect your company, generate outcomes
01

Discovery & Strategy

We Handle This

We start by understanding your business, your ideal customers, and what success looks like. Whether you're new to outreach or want to scale what's already working, we map the right strategy before anything is built.

  • ICP definition and refinement
  • Market and segment analysis
  • Channel strategy (email, LinkedIn, or both)
  • Volume and timeline planning
02

Infrastructure & Deliverability Setup

We Handle This

We configure your sending infrastructure — dedicated domains, mailboxes, warm-up schedules, and real-time health monitoring. Everything is built to protect your sender reputation and maximise inbox placement from day one.

  • Dedicated sending domain provisioning
  • SPF, DKIM, DMARC configuration
  • Managed warm-up with private network
  • Real-time health scoring goes live
03

Data Sourcing & Copy

We Handle This

We source and validate your prospect data, then our research engine analyses each contact individually. Our copywriters craft multi-step sequences that sound like your best salesperson wrote them — because our team does their homework on every prospect.

  • Contact data sourced, validated, deduplicated
  • Per-prospect company and role research
  • Expert-written multi-step sequences
  • Tone matching to your brand voice
04

Your Review & Approval

You (With Our Support)

Nothing goes live without your sign-off. You review every step of every sequence before we launch. We refine based on your feedback until it's exactly right. You're in control — we just make it easy.

  • Full sequence preview for every contact
  • Inline editing and annotation
  • Stage-by-stage approval workflow
  • Revision rounds until you're satisfied
05

Launch & Monitor

We Handle This

Campaigns go live with intelligent scheduling, human-pattern sending, and real-time health monitoring running 24/7. We manage everything — the infrastructure, the inbox, the deliverability — you focus on the conversations we create.

  • Timezone-aware send scheduling
  • Human-pattern sending behaviour
  • 24/7 domain health monitoring
  • Automatic pause on health threshold breach
06

Replies, Reporting & Optimisation

We Handle This

Every reply is classified by intent automatically. Positive responses are flagged and forwarded to you instantly. But we go further — every reply is fed back into our Email DNA engine, which tags the traits of the email that triggered it (tone, language, approach, structure, CTA) and correlates them against performance. Our agentic learning system uses these signals to autonomously generate smarter, higher-performing content for every subsequent campaign.

  • Automated reply intent classification
  • Instant positive reply forwarding
  • Email DNA tagging and performance correlation
  • Agentic learning — content improves autonomously
  • Regular performance reports
  • Continuous sequence and data optimisation

Ready to Get Started?

Book a free discovery call. We'll walk through how this process applies to your specific business and market — and have you live within 14 days.

Book a Discovery Call